Nama : Jullia Van Gobel
NPM : 20109496
Kelas : 4KB01
Elements Of A Business
Letter :
1.
Letterhead
A letterhead is the heading at the top of a sheet of a letter paper.
That heading usually consists of a name and an address, and a logo
or corporate design, and sometimes a
background pattern.
2.
Reference
Line
If
the recipient specifically requests information, such as a job reference or
invoice number, type it on one or two lines, immediately below the Date
Line (3). If you're replying to a letter, refer to it here.
Example
:
a.
Re: Job # 625-01
b.
Re: Your letter dated 1/1/200x.
3.
Data
Line
Type
the date of your letter two to six lines below the letterhead. Three are
standard. If there is no letterhead, type it where shown.
a.
British
style : dd/mm/yyyy
Example : 20th November 2011
b.
American
Style : mm/dd/yyyy
Example : December 20th, 2012
4.
Inside
Address
An inside address contains a place
of recipients, where the recipients live. An address is a collection of information, presented in a mostly
fixed format, used for describing the location of a building, apartment, or
other structure or a plot of land, generally using political boundaries
and street names as references, along with other
identifiers such as house or apartment
numbers. Some addresses also contain special codes to aid routing of mail
and packages, such as a ZIP code or post code.
Example
|
Format
|
Mr. I.M.
A. Payne
ARAMARK Ltd. 30 Commercial Rd. Fratton PORTSMOUTH Hampshire PO1 1AA |
Name
Company Name Street City Area/District City/Town/Village County Postal Code |
5.
Attention
Line
Type
the name of the person to whom you're sending the letter. If you type the
person's name in the Inside Address (4), skip this. Do the same on
the envelope.
6.
Solutation
A salutation is a greeting
used in a letter or other written communication,
such as an email.
Salutations can be formal or informal. The most common form of salutation in a
letter is Dear
followed by the recipient's given name or title.
Example :
salutation
|
when to use
|
Dear Sir /
Dear Sirs
|
male addressee (esp. in British English)
|
Gentlemen
|
male addressee (esp. in American English)
|
Dear Madam
|
female addressee (esp. in British English)
|
Ladies
|
female addressee (esp. in American English)
|
Dear Sir
or Madam
|
gender unknown (esp. in British English)
|
Ladies and
Gentlemen
|
gender unknown (esp. in American English)
|
To whom it may concern
|
gender unknown (esp. in American
English)
|
7.
Subject
Line
Type
the gist of your letter in all uppercase characters, either flush left or
centered. Be concise on one line. If you type a Reference Line (2),
consider if you really need this line. While it's not really necessary for most
employment-related letters.
Example:
a.
SUBJECT: RESIGNATION
b.
LETTER OF REFERENCE
c.
JOB INQUIRY
8.
Body
of the Letter
A body of a letter is the part between the greeting
and the closing. It contains the message of the letter. It is the reason for
writing the letter and contains the main ideas thatthewriter wants to convey to
the recipient.
9.
Complimentary
close
A
complimentary close is an expression used to say farewell,
especially a word or phrase
used to end a letter or message, or the act of saying parting words, whether
brief, or extensive. A complimentary close shows your respect and appreciation
for the person who is considering the request in your letter.
a.
British
Style
Example : "Yours faithfully", "Yours
truly", "Yours sincerely"
b.
American
Style
Example : "Sincerely yours"
10.
Signature
Leave
four blank lines after the Complimentary Close (9) to sign
your name. Sign your name exactly as you type it below your signature. Title is
optional depending on relevancy and degree of formality.
Examples:
a.
John Doe, Manager
b.
P. Smith
Director, Technical Support
Director, Technical Support
c.
R. T. Jones - Sr. Field Engineer
11.
Enclosure
This
line tells the reader to look in the envelope for more. Type the singular for only
one enclosure, plural for more. If you don't enclose anything, skip it. Common
styles are below :
a.
Enclosure
b.
Enclosures: 3
c.
Enclosures (3)
12.
Carbon
Copies Natation
Stands
for courtesy copies (formerly carbon copies). List
the names of people to whom you distribute copies, in alphabetical order. If addresses
would be useful to the recipient of the letter, include them. If you don't copy
your letter to anyone, skip it.
13.
Postcript
A postscript, abbreviated PS
or P.S., is writing added after
the main body of a letter (or other body of writing). The term comes from the Latinpost
scriptum, an expression meaning "written
after"(which may be interpreted in the sense of "that which comes
after the writing").
A postscript may be a sentence, a
paragraph, or occasionally many paragraphs added to, often hastily and
incidentally, after the signature of a letter or (sometimes) the main body of
an essay or book. In a book or essay, a more carefully composed addition (e.g.,
for a second edition) is called an afterword.
An afterword, not usually called a postscript, is written in response to
critical remarks on the first edition. The word "postscript" has,
poetically, been used to refer to any sort of addendum to some main work, even
if it is not attached to a main work. Sometimes, when additional points are
made after the first postscript, abbreviations such as PPS (post-post-scriptum,
or postquam-post-scriptum) and PPPS (post-post-post-scriptum, and so on, ad infinitum)
are used, though only PPS has somewhat common usage.
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