LETTER

Nama       : Jullia Van Gobel

NPM       : 20109496

Kelas       : 4KB01

Elements Of A Business Letter :

1.            Letterhead

A letterhead is the heading at the top of a sheet of a letter paper. That heading usually consists of a name and an address, and a logo or corporate design, and sometimes a background pattern.

2.            Reference Line

If the recipient specifically requests information, such as a job reference or invoice number, type it on one or two lines, immediately below the Date Line (3). If you're replying to a letter, refer to it here.

Example :

a.      Re: Job # 625-01

b.      Re: Your letter dated 1/1/200x.

3.            Data Line

Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.

a.      British style : dd/mm/yyyy

Example : 20^th November 2011

b.      American Style : mm/dd/yyyy

Example : December 20^th, 2012

4.            Inside Address

An inside address contains a place of recipients, where the recipients live. An address is a collection of information, presented in a mostly fixed format, used for describing the location of a building, apartment, or other structure or a plot of land, generally using political boundaries and street names as references, along with other identifiers such as house or apartment numbers. Some addresses also contain special codes to aid routing of mail and packages, such as a ZIP code or post code.

Example	Format
Mr. I.M. A. Payne ARAMARK Ltd. 30 Commercial Rd. Fratton PORTSMOUTH Hampshire PO1 1AA	Name Company Name Street City Area/District City/Town/Village County Postal Code

5.            Attention Line

Type the name of the person to whom you're sending the letter. If you type the person's name in the Inside Address (4), skip this. Do the same on the envelope.

6.            Solutation

A salutation is a greeting used in a letter or other written communication, such as an email. Salutations can be formal or informal. The most common form of salutation in a letter is Dear followed by the recipient's given name or title.

Example :

salutation	when to use
Dear Sir / Dear Sirs	male addressee (esp. in British English)
Gentlemen	male addressee (esp. in American English)
Dear Madam	female addressee (esp. in British English)
Ladies	female addressee (esp. in American English)
Dear Sir or Madam	gender unknown (esp. in British English)
Ladies and Gentlemen	gender unknown (esp. in American English)
To whom it may concern	gender unknown (esp. in American English)

7.            Subject Line

Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line. If you type a Reference Line (2), consider if you really need this line. While it's not really necessary for most employment-related letters.

Example:

a.      SUBJECT:  RESIGNATION

b.      LETTER OF REFERENCE

c.       JOB INQUIRY

8.            Body of the Letter

A body of a letter is the part between the greeting and the closing. It contains the message of the letter. It is the reason for writing the letter and contains the main ideas thatthewriter wants to convey to the recipient.

9.            Complimentary close

A complimentary close is an expression used to say farewell, especially a word or phrase used to end a letter or message, or the act of saying parting words, whether brief, or extensive. A complimentary close shows your respect and appreciation for the person who is considering the request in your letter.

a.      British Style

Example : "Yours faithfully", "Yours truly", "Yours sincerely"

b.      American Style

Example : "Sincerely yours"

10.        Signature

Leave four blank lines after the Complimentary Close (9) to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality.

Examples:

a.      John Doe, Manager

b.      P. Smith
Director, Technical Support

c.       R. T. Jones - Sr. Field Engineer

11.        Enclosure

This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more. If you don't enclose anything, skip it. Common styles are below :

a.      Enclosure

b.      Enclosures: 3

c.       Enclosures (3)

12.        Carbon Copies Natation

Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order. If addresses would be useful to the recipient of the letter, include them. If you don't copy your letter to anyone, skip it.

13.        Postcript

A postscript, abbreviated PS or P.S., is writing added after the main body of a letter (or other body of writing). The term comes from the Latinpost scriptum, an expression meaning "written after"(which may be interpreted in the sense of "that which comes after the writing").

A postscript may be a sentence, a paragraph, or occasionally many paragraphs added to, often hastily and incidentally, after the signature of a letter or (sometimes) the main body of an essay or book. In a book or essay, a more carefully composed addition (e.g., for a second edition) is called an afterword. An afterword, not usually called a postscript, is written in response to critical remarks on the first edition. The word "postscript" has, poetically, been used to refer to any sort of addendum to some main work, even if it is not attached to a main work. Sometimes, when additional points are made after the first postscript, abbreviations such as PPS (post-post-scriptum, or postquam-post-scriptum) and PPPS (post-post-post-scriptum, and so on, ad infinitum) are used, though only PPS has somewhat common usage.

…………………………………………………………………… ……………………………………………………………………                …………………………………………………………………..          1 ………………………………              ……………………………             2 ……………………………             3 ……………………………    …………………………… ……………………………             4 …………………………… ……………………………             5 ……………………………             6 …………                 7 ………………………………………………………………………… ………………………………………………………………………… …………………………………………………………………………              8 ………………………………………………………………………… ………………………………………….       …………………………                 9                                                                                                                                                           ………………                                                                      ………………………                    10                                                                      ………………………… …………………………..               11 ………………………….. …………………………..               12 ………………………….